All portals provide information about the members assigned to it, this can include the following:
- Male to Female ratio
- Languages spoken
- Relationship status
- Disabilities, help for planning events, e.g. do you need signers for the deaf.
- Residential areas, e.g. suburbs, cities, counties
- Church data, e.g. diocese and church numbers
- Church status, e.g. how many members in leadership
- Trends in church attendance and giving
- Members occupations.
These statics provide a helicopter view to aid in strategic planning. For example, an area leader can see which suburbs are strong and weak where members live and what requires attention.
The Province will have an overall view of how the province is made up with real time data, this applies to all level of churches as well.
Current census data is on hand for use by the church leadership.
2) Stewardship and financial
The church giving plugin (part of the financial portal) will result in members been able to track their giving through the personal portal. This will have a positive effect in encouraging members to fulfill their promises to the church, resulting in an increase of income.
The plugins for church and denominational assessment will be helpful to keep track of this.
3) Church records
Various leadership records can be kept online for access by the member and the church. For example, leaders leave records could be kept, facilitating online leave application and approval.
Baptism and confirmation records of each member can be kept.
The accuracy and protection of members contact details will be greatly enhanced by having just one place where they are stored for all church organisations to access. Currently, especially the leadership, can find their details in many databases. When an email address or telephone number changes, the reality is, it is not updated in all the databases. Having one database will help to keep information up-to-date and improved communication.
Communication by e-mail and the mobile app will be able to be done from a macro to a micro level. For example, the person in charge can send his reflections by email to everyone in the church, or a mail can be sent to a small group by a church.
Members can receive communication that is relevant to them, e.g. all leaders in the church.
It will be important to set up structures through which authority is given to use the free communication of e-mails and push notification (via the mobile app) at especially denominational level to prevent abuse of this valuable resource.
5) Convenient web and mobile Access
As the access to the data is done via the internet using a web browser, this makes it available across all platforms like, desktop computers, tablets and mobile phones. Currently 35% of people accessing the site are using a mobile phone or tablet.
Church leaders have access to all their members’ details wherever they are, not just in the office.
Keeping the records off site has many advantages. They cannot be stolen with a laptop or desktop computer. Upset staff cannot delete the churches database before leaving.
Our servers (we have 4) are currently located with a dedicated server company called Server-Admins. They utilise the Mweb datacentre, which has some of the following features:
- Active Environmental control monitoring and reporting
- Full cooling redundancy in the unlikely event that the active cooling core is subject to fault.
- N+1 Data Centre Compliance
- UPS and Diesel Generator Backup Power
- 24/7 Security, including dual Biometric and Access Card control systems.
- CCTV monitoring and escorted visits