Church Management System

Managing your congregations' information shouldn't be difficult. Get things done quickly while spending less time behind a computer screen and more time on ministry.

Your All-In-One Church Management System

Manage and use church data with ease through the church management system portals.

what is the system structure?

You can use and manage the data in the online database through these portals

Church Portal

This is the basic level at which all church structures are recorded. Each member belongs to one church structure.

Denominational Portal

They provide a helicopter view of what is going on with regard to members and structure.

Church Group Portal

For groups created at a church level. Give access to these groups without having access to the entire church portal.

Organisation portal

Used by organisations within the church for statics and communication to their members.

Personal Portal

Used by individuals to keep their personal details up to date and engage with the church.

Finance Portal

Track the church finances through a simple portal that non-booking people can useat ease.

Main Features That Help The System Work


All portals provide information about the members assigned to it, this can include demographics such as:

  • Male to Female ratio
  • Languages spoken
  • Relationship status
  • Disabilities, help for planning events, e.g. do you need signers for the deaf.
  • Ages
  • Residential areas, e.g. suburbs, cities, counties
  • Church data, e.g. diocese and church numbers
  • Church status, e.g. how many members in leadership
  • Trends in church attendance and giving

These statics provide a helicopter view to aid in strategic planning. For example, an area leader can see which suburbs are strong and weak where members live and what requires attention.

The Province will have an overall view of how the province is made up with real time data, this applies to all level of churches as well.

Current census data is on hand for use by the church leadership.


The accuracy and protection of members contact details will be greatly enhanced by having just one place where they are stored for all church organisations to access. Currently, especially the leadership, can find their details in many databases. When an email address or telephone number changes, the reality is, it is not updated in all the databases. Having one database will help to keep information up-to-date and improved communication.

Communication by e-mail and the mobile app will be able to be done from a macro to a micro level. For example, the person in charge can send his reflections by email to everyone in the church, or a mail can be sent to a small group by a church.

Members can receive communication that is relevant to them, e.g. all leaders in the church.

It will be important to set up structures through which authority is given to use the free communication of e-mails and push notification (via the mobile app) at especially denominational level to prevent abuse of this valuable resource.

Stewardship and Financial

The church giving plugin (part of the financial portal) will result in members been able to track their giving through the personal portal. This will have a positive effect in encouraging members to fulfill their promises to the church, resulting in an increase of income.

The plugins for church and denominational assessment will be helpful to keep track of this.

Church Records

Various leadership records can be kept online for access by the member and the church. For example, leaders leave records could be kept, facilitating online leave application and approval.

Baptism and confirmation records of each member can be kept.

convenient web and mobile access

Various leadership records can be kept online for access by the member and the church. For exam

As the access to the data is done via the internet using a web browser, this makes it available across all platforms like, desktop computers, tablets and mobile phones. Currently 35% of people accessing the site are using a mobile phone or tablet.

Church leaders have access to all their members’ details wherever they are, not just in the office.

ple, leaders leave records could be kept, facilitating online leave application and approval.

Baptism and confirmation records of each member can be kept.


Keeping the records off site has many advantages. They cannot be stolen with a laptop or desktop computer. Upset staff cannot delete the churches database before leaving.

Our servers (we have 4) are currently located with a dedicated server company called Server-Admins.  They utilise the Mweb datacentre, which has some of the following features:

  • Active Environmental control monitoring and reporting
  • Full cooling redundancy in the unlikely event that the active cooling core is subject to fault.
  • N+1 Data Centre Compliance
  • UPS and Diesel Generator Backup Power
  • 24/7 Security, including dual Biometric and Access Card control systems.
  • CCTV monitoring and escorted visits

Ready to manage your church effectively?

Contact our support team today!

× Need a service?
Secured By miniOrange